The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.
We are recruiting to fill the position below:
Job Title: Administrative Assistant
Job Id: IITA/P&C/NRS2025-018
Location: Ibadan, Oyo
Employment Type: 2-year renewable contract
Responsibilities
Executive Administrative Support:
- Lead the execution of high-level administrative and secretarial functions, including drafting complex correspondence, managing executive calendars, and maintaining robust physical and digital filing systems.
- Exercise sound judgment in handling sensitive information and project documentation, ensuring strict adherence to data protection regulations and ethical standards.
- Provide strategic administrative support to enhance the operational efficiency and effectiveness of the unit.
- Proactively identify and implement process improvements to streamline administrative workflows.
Meeting and Event Coordination:
- Coordinate internal and external meetings, workshops, and events, including agenda preparation, minute-taking, and follow-up on action items.
- Ensure effective stakeholder engagement and timely communication of meeting outcomes.
ERP and Systems Oversight:
- Initiate and monitor Oracle ERP requests, track approvals, and ensure alignment with financial, procurement, and compliance protocols.
- Serve as a liaison between the unit and finance/procurement teams to resolve system-related issues and ensure timely processing of requests.
- Perform any other duties as may be assigned by the Supervisor.
Office Operations and Resource Management:
- Oversee day-to-day office operations, including documentation management, inventory oversight, and timely procurement of essential supplies and materials.
- Maintain accurate and up-to-date inventory records, and implement proactive stock management strategies to ensure uninterrupted operations.
- Analyze usage trends and recommend cost-effective procurement solutions.
Travel and Logistics Coordination:
- Manage end-to-end travel logistics for staff, including processing travel requests, advances, and reimbursements in compliance with organizational policies.
- Ensure timely and accurate documentation, and liaise with relevant departments to resolve travel-related issues efficiently.
Requirements
- HND/BSc in Business Administration, Public Administration or a related field.
- The ideal candidate must have a minimum of four (4) years’ experience performing a similar role in a well-structured environment.
Competencies
The ideal candidate must:
- Be proficient in Microsoft Office applications (Word, Excel, Powerpoint, Outlook) and familiar with ERP systems (e.g. Oracle)
- Have strong organizational, planning, and multi-tasking abilities.
- Have excellent interpersonal and communication skills (written and verbal).
- Maintain high discretion and professionalism when handling sensitive and confidential information.
- Display a proactive, service-oriented attitude with strong problem-solving capabilities.
- Demonstrate a high level of attention to detail.
- Possess a solid understanding of administrative and clerical procedures within an office setting.
- Be able to maintain composure and effectively prioritize tasks in a fast-paced environment.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 5th June, 2025.