Elizabeth Maddeux provides a range of human resources solutions designed to empower your workforce, enhance technical proficiency, refine soft skills, and accelerate organizational growth for better impacts by enhancing organizational dynamics through a well-rounded and robust human resource intervention.
We are recruiting to fill the position below:
Job Title: Administrative Executive
Location: Lagos
Employment Type: Full-time (Hybrid)
Job Summary
- We are seeking a reliable and resourceful Administrative Executive to support the day-to-day operational and logistical needs of our office.
- This role is especially focused on managing tools, equipment, vendor coordination, office supplies, and general facility upkeep.
- The ideal candidate will be proactive, organized, and capable of managing multiple administrative functions that ensure a well-run and efficient work environment.
Key Responsibilities
- Maintain and monitor all office tools and equipment, ensuring they are properly assigned, functional, and well-maintained, including coordinating servicing or repairs when needed.
- Track the usage, location, and condition of assets such as laptops, printers, projectors, and communication tools, updating logs and asset registers accordingly.
- Oversee inventory of office supplies and consumables, conduct regular stock checks, forecast needs, and initiate timely reordering to avoid shortages or overstocking.
- Serve as the primary point of contact for all vendors and service providers including equipment suppliers, courier services, utility companies, janitorial teams, and maintenance contractors.
- Handle procurement processes by sourcing vendors, obtaining quotations, negotiating prices, raising purchase orders, and following up on deliveries and invoices.
- Coordinate and schedule routine servicing or maintenance for office equipment and infrastructure (eg, air conditioning, lighting, plumbing) and ensure minimal disruption to office operations.
- Participate in emergency readiness, safety compliance, and basic first-aid or equipment safety initiatives within the office, ensuring supplies like fire extinguishers or first-aid kits are regularly checked and restocked.
- Provide general support as needed, including filing, documentation, supporting administrative audits, handling minor office errors, and assisting in the preparation of reports or presentations related to office operations.
- Maintain a responsive and professional relationship with all internal teams and external partners to ensure smooth and uninterrupted business support functions.
- Support facility management by ensuring that the workplace remains clean, safe, and well-organized at all times, including monitoring cleanliness of shared spaces, and following up on repairs or safety concerns.
- Maintain accurate and up-to-date records of vendor agreements, service level terms, contract expiration dates, and payment schedules, and alert management when renewals or reviews are due.
- Assist with workstation setups, internal office moves, equipment tagging, and ensuring new hires have the necessary tools and supplies upon arrival.
Requirements
- HND, or BSc in Administration, Secretarial Studies, or a related field.
- Minimum 2 – 3 years of relevant experience in administrative support, office coordination, or facilities operations.
- Good understanding of office tools, basic troubleshooting, and the ability to follow up on technical or maintenance issues.
- Strong communication and interpersonal skills, especially in vendor negotiation and service coordination.
- Ability to work independently, exercise good judgment, and demonstrate a proactive approach to problem-solving.
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with inventory or asset tracking systems is a plus.
Salary
N200,000 Monthly.
How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: [email protected] using “Administrative Executive” as the subject of the email.
Note: Only qualified candidates will be contacted
Application Deadline 12th June, 2025.
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