Nine Stars Limited is a dynamic and innovative agricultural and real estate company committed to transforming Nigeria’s real estate market landscape. Based in Ode-Remo, Sagamu in Ogun State, our company aims to provide unparalleled real estate solutions, offering a wide range of services that cater to the diverse needs of individuals and businesses alike.
We are recruiting to fill the position below:
Job Title: Document Controller
Location: Ode-Remo, Ogun
Employment Type: Full-time
Job Summary
- We are seeking a meticulous, highly organized, and detail-oriented Document Controller to join our team at a leading real estate development firm.
- The ideal candidate will be responsible for managing, tracking, and maintaining all technical documentation and drawings from consultants, contractors, and internal teams across multiple real estate projects.
- This role is crucial in ensuring that all project documentation is accurate, up-to-date, and easily accessible to stakeholders.
Key Responsibilities
Drawing Tracking:
- Maintain a central register for all design drawings, ensuring proper version control and timely updates from all consultants and design teams.
- Track and log drawing revisions, submission dates, and approvals.
Consultant & Contractor Coordination:
- Act as the primary point of contact for receiving documentation from consultants, contractors, and third-party vendors.
- Ensure timely collection and distribution of documentation and drawing submittals.
Document Management:
- Receive, register, file, and distribute all incoming and outgoing project documentation, including architectural, structural, MEP, and landscape drawings.
- Maintain a comprehensive and well-organized document control system (physical and electronic) in accordance with company standards and protocols.
Review & Compliance:
- Verify document formatting, versioning, and numbering align with project and company standards.
- Support QA/QC teams by ensuring that only approved documents are used for construction or review.
Filing & Retrieval:
- Ensure systematic storage and easy retrieval of archived documents.
- Maintain the confidentiality and integrity of sensitive documentation.
System Management:
- Use and maintain document control software (e.g., Aconex, Procore, SharePoint, or company-specific platforms).
- Provide basic support and training to team members on document control procedures and systems.
Reporting:
- Generate regular reports and summaries on document status, submittals, approvals, and outstanding items.
- Assist the project manager with document-related queries and audits.
Qualifications & Skills
- Bachelor’s Degree or diploma in administration, construction management, engineering, or a related field.
- Minimum of 3 years of experience in a document control role, preferably within the construction or real estate development industry.
- Knowledge of common document control platforms like Aconex, Procore, or similar is an advantage.
- Excellent attention to detail and organisational skills.
- Strong communication skills and the ability to liaise with multiple stakeholders.
- Ability to work under pressure, manage priorities, and meet deadlines.
- Discretion and professionalism in handling confidential information.
- Strong understanding of construction documentation, drawings, and document versioning.
- Proficient in MS Office Suite (Excel, Word, Outlook), and document management systems (DMS).
What We Offer
- Salary: N150,000 – N250,000 monthly.
- Exposure to landmark real estate projects and industry-leading professionals.
- Professional development opportunities.
- Competitive salary and benefits.
- A collaborative and growth-oriented working environment.
How to Apply
Interested and qualified candidates should send their Resume to: [email protected] using the Job Title as the subject of the email.
Note: For more information call: 08167711717 or WhatsApp: 08135113490
Application Deadline 31st July, 2025.
Leave a Comment