Job title: Executive Assistant
Company: Oando
Job description: Entity: Oando Energy Resources Nigeria LimitedReports to: Chief Corporate Services & Sustainability Officer (CCSSO)Supervises: NYSC Corp Members/InternsJob PurposeThe Executive Assistant will provide high-level administrative and strategic support to the Chief Corporate Services & Sustainability Officer. This role requires exceptional organizational, communication, and interpersonal skills to ensure smooth operations, effective stakeholder management, and seamless execution of priorities across the Corporate Services portfolio, including Supply Chain Management, Risk Management, Local Content, and Sustainability. The ideal candidate is proactive, discreet, and highly efficient, with the ability to manage complex tasks, anticipate needs, and act as a trusted support to the CCSSO in advancing corporate objectives.Job ResponsibilityExecutive Support
- Manage the CCSSO’s calendar, schedule, and travel arrangements, ensuring optimal time management and prioritization.
- Prepare, edit, and coordinate reports, presentations, speeches, and briefing materials for Board, Executive Management, and external stakeholders.
- Handle correspondence, calls, and inquiries with professionalism, ensuring timely responses and follow-ups.
- Maintain confidentiality and handle sensitive matters with discretion.
Project & Portfolio Coordination
- Track and monitor key deliverables, KPIs, and deadlines across the CCSSO’s areas of responsibility.
- Support cross-functional initiatives by coordinating meetings, preparing minutes, and ensuring action items are followed up.
- Assist in drafting and maintaining dashboards, reports, and presentations for Corporate Services and Sustainability.
Stakeholder & Relationship Management
- Liaise with internal teams, Board members, regulators, and external partners on behalf of the CCSSO.
- Support stakeholder engagement initiatives, including sustainability and ESG-related programs, risk reviews, and supply chain/vendor engagements.
- Facilitate effective communication between the CCSSO’s office and internal/external stakeholders.
Operational & Administrative Excellence
- Develop and maintain effective filing, recordkeeping, and knowledge management systems (physical and digital).
- Coordinate logistics for high-level meetings, workshops, and conferences.
- Oversee expense management and ensure compliance with internal policies.
- Perform such other functions as may from time to time be assigned by the CCSSO.
Job SpecificationPerson Specification
- Bachelor’s degree in Business Administration, Management, Social Sciences, or related field (Master’s degree is an advantage).
- Minimum of 5–7 years of relevant experience supporting C-Suite executives or senior management in a corporate or professional services environment.
- Strong knowledge of corporate governance, sustainability/ESG, and risk management frameworks is an added advantage.
- Excellent written and verbal communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
- Exhibits Oando Core Values.
Required Competencies
- Strong organizational and multitasking skills.
- Discretion, integrity, and ability to handle sensitive information.
- Exceptional attention to detail and problem-solving.
- Ability to anticipate needs and exercise sound judgment.
- Ability to quickly assimilate and manage new information.
- Professional presence with excellent relationship management skills.
- Adaptability and resilience in managing a diverse workload in a fast-paced and dynamic environment.
- Proven research skills and ability to proactively maintain knowledge and awareness across a broad and diverse spectrum.
- Ability to prepare clear and coherent written communication for internal and external audiences.
- Ability to communicate clearly and concisely, both orally and in writing.
- Customer focused & customer service oriented.
Key Performance Indicators (KPIs)
- Time & Calendar Management – manage meetings, deadlines, and commitments without conflict.
- Task & Deliverable Turnaround – deliver tasks, reports, and briefs on time and error-free.
- Stakeholder Responsiveness – acknowledge and handle all inquiries and requests within set timelines.
- Project & Action Tracking – track and follow-up portfolio action items within set timelines.
- Confidentiality & Compliance – Zero breaches of confidentiality or policy lapses
- Administrative Accuracy – Maintain high level of accuracy in records, filing, expenses, and logistics.
- Stakeholder Satisfaction – Feedback rating on professionalism, support, and proactivity.
Expected salary:
Location: Lagos, Lagos State
Job date: Wed, 01 Oct 2025 22:30:41 GMT