Job title: Executive Assistant Job at Joes & Eves Limited
Company: Joes & Eves Limited
Job description: Joes & Eves is increasingly recognised as a leading business management and solutions provider for MSMEs in Nigeria. We are renowned for our innovative and sought-after solutions to corporate challenges, offering 21st-century strategies and customer-centric values. Our prompt, custom-designed solutions have earned us a strong reputation. We are known for our diverse products and services, including auditing, training institutes, consulting, project management, product design, and libraries.We are recruiting to fill the position below:Job Position: Executive Assistant
Job Location: Allen, Ikeja, Lagos
Employment Type: Full-timeJob Summary
- We are seeking for a results-driven, smart and competent Executive Assistant to the Director of a faith-based organisation.
- The Executive Assistant plays an essential role in ensuring the smooth running of the Director’s Office, providing efficient and accurate administrative support to the Director.
- The Executive Assistant will be required to interact with people who are strategically important to the Institute and Ministry and is therefore responsible for portraying a favourable and highly professional impression to external contacts.
- The Executive Assistant must also be able to manage the Director’s competing demands with a high degree of confidence and professionalism. The Executive Assistant will make a significant contribution to the effective performance of the Director by supporting all administrative and information needs.
Core Responsibilities
Administration:
- Proactively managing the Director’s complex and flexible diary, assisting to maximize time productivity, such as advising on upcoming commitments, prioritization, managing regular changes and dealing professionally with competing meeting requests.
- Making complex travel arrangements (including international), hotel bookings, visa requirements etc. with minimal supervision, within known preferences
- Liaising with the Director and actively updating her work plan, projects and responsibilities, including monitoring of commitments and deadlines, maintaining confidentiality.
- Making arrangements for External meetings, Board and Leadership meetings, including booking rooms, arranging catering, travel arrangements for external participants and collation and circulation of relevant papers and agendas.
- Act as ‘follow-up Manager’ across the Organization and Ministry and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
- Attend leadership meetings, external meetings and other strategic meetings to take notes and action points
- Managing the Directorate filing systems, mailing list and contacts database, taking telephone messages and dealing appropriately with incoming and outgoing post.
- Providing general administrative duties including word processing, collating and preparing documents.
- Participating in team meetings, retreats and other institute and ministry events.
- Supplying comprehensive information in response to internal and external requests to include in website/intranet services.
- Basic library and internet searches and presentation of information in appropriate formats.
- General secretarial support for the Director’s Office as required
- Other clerical duties and special projects as they arise
Process Development:
- Create and implement processes and procedures for the Director’s office, including workflows and standard operating procedures, to improve efficiency and productivity.
Record and Data Management:
- Develop and maintain a system for managing records and data, including filing systems, databases, and spreadsheets, to ensure accurate and secure storage of information.
Supervision of Personal Assistant:
- Supervise and mentor the personal assistant, providing guidance and support to ensure they are able to perform their duties effectively.
Liaison with Ministry Heads:
- Liaise with other ministry heads and staff to ensure alignment with organizational goals and objectives, and to facilitate communication and collaboration across departments.
Reporting:
- Deliver regular and detailed reports to the Director on all aspects of the organization, ministry, and business, including progress updates, project summaries, and organizational performance metrics.
Qualifications and Requirements
- A Bachelor’s or Master’s degree in Business Administration, Management or a related field is required.
- At least 5 years professional experience in all aspects of personal and executive administration
- A good working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint and Outlook), including a good understanding and practical experience of using databases, spreadsheets and the Internet
- Experience in arranging international travel professionally
- Ambition and able to take initiatives and to grow the role
- Ability to work with deadlines by setting priorities and managing work loads
- Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
- Experience in working under pressure in order to meet tight and changing deadlines
- A tactful, assertive and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority, including the
- Willingness to work flexible hours on occasion
- The ability to work autonomously with a high degree of motivation and initiative and take decisions within given parameters
- Enthusiasm, creativity and a proactive problem-solving approach (i.e. the ability to see through processes, preempt and deal with issues that arise within given frameworks or advise others with responsibility)
- Able to operate as part of a team
- Discretion in dealing with confidential and sensitive information
- A confident approach, able to remain calm and handle competing demands under pressure.
- Preferrably a female for gender balance.
- Proximity to the Island is very key.
Method of Application
Interested and qualified candidates should send their Applications (CV and Cover letter) to: using the Job Position as the subject of the email.
Expected salary:
Location: Nigeria
Job date: Sat, 17 May 2025 01:53:32 GMT