Job title: Front Desk/Admin Officer & Executive Assistant
Company: Sigma Consulting Group
Job description: Front Desk/Admin Officer & Executive AssistantLocation: Lekki, Lagos, Nigeria
Reports To: Senior HR & Legal Specialist
Employment Type: Full-Time
Salary: 350,000 – 400,000 (Monthly)
Experience Required: 2-4 years in executive assistance, administration, or related rolesJob Summary:We are seeking a highly organized, smart, and professional Front Desk/Admin Officer & Executive Assistant to manage front desk operations, provide administrative and logistical support across departments, and coordinate the maintenance of company-owned and affiliated properties in Lagos. This role also includes executive-level support to the Managing Director, including residential coordination and travel logistics. The ideal candidate will be detail-oriented, dependable, and capable of handling multiple responsibilities in a dynamic environment.Key Responsibilities:Front Desk & Administrative SupportGreet and attend to all visitors professionally and promptlyManage incoming calls and emails, redirecting or recording messages as neededMaintain visitor logs and meeting room schedulesKeep the front desk area tidy and well-stocked with materialsSupport clerical duties including filing, photocopying, and supply trackingPetty Cash & Courier ManagementProcess and track petty cash disbursements with accurate recordsManage incoming/outgoing courier items and ensure timely deliveriesStationery, Inventory & ProcurementMonitor and replenish office suppliesSource cost-effective vendors and reconcile inventoryMaintain clear asset tracking and labelling for all equipmentHotel Reservations & Travel CoordinationManage hotel bookings and transport logistics for staff and guestsEnsure cost-effective, confirmed, and well-documented travel arrangementsVehicle & Logistics OversightSchedule regular maintenance for company vehiclesEnsure all documentation (insurance, licenses) are up-to-dateCoordinate logistics for internal and vendor vehiclesFacilities & Property ManagementSupervise maintenance of office facilities, utilities, and generatorsOversee DSTV, electricity purchases, and routine servicingManage Librod and affiliated company properties across LagosExecutive & Residential SupportHandle repairs and logistics at the Managing Directors residenceSchedule utility and service renewals (DSTV, generator, etc.)Arrange domestic and international travel logistics for the MD and familyCompliance & ConfidentialityEnforce NDPR-compliant visitor access protocols and secure document handlingMaintain compliance with internal audit and HSE regulationsQHSE (Quality, Health, Safety & Environment)Adhere to all safety protocols and participate in safety trainingIdentify and report unsafe conditions proactivelyKey Performance Indicators (KPIs):100% visitor handling within 5 minutes of arrival98% accuracy in meeting/travel logistics100% petty cash record accuracy and timely reconciliation0 missed utility/service renewals90% satisfaction rate from departments and vendorsQualifications & Requirements:Education: Bachelor’s degree in Business Administration, Office Management, or a related fieldExperience: 2-4 years in a similar role involving executive assistance or front desk managementTechnical Skills:Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Records and document management (manual and digital)Understanding of procurement, travel, and logistics coordinationCore Competencies:Excellent verbal and written communication skillsExceptional organization and time-management abilitiesStrong attention to detail and problem-solving mindsetHigh level of discretion and professionalismAbility to multitask and prioritize in a fast-paced environmentBenefits:Competitive salary package (350,000 400,000)Accommodation support (if applicable)Structured weekday schedule (weekends off)Professional work environment with career development opportunitiesDirect exposure to executive operations and interdepartmental coordinationHow to Apply:Interested and qualified candidates should send their CV to: [email protected]
Email Subject Line: Application Front Desk/Admin Officer & Executive Assistant (Lekki)
Expected salary: 350000 – 400000 per month
Location: Lagos, Lagos State
Job date: Sat, 09 Aug 2025 22:52:14 GMT
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