Job title: Front Desk/Admin Officer & Executive Assistant
Company:
Job description: Job DescriptionFront Desk/Admin Officer & Executive AssistantLocation: Lekki, Lagos, NigeriaReports To: Senior HR & Legal SpecialistEmployment Type: Full-TimeSalary: 350,000 – 400,000 (Monthly)Experience Required: 2-4 years in executive assistance, administration, or related rolesJob Summary:We are seeking a highly organized, smart, and professional Front Desk/Admin Officer & Executive Assistant to manage front desk operations, provide administrative and logistical support across departments, and coordinate the maintenance of company-owned and affiliated properties in Lagos. This role also includes executive-level support to the Managing Director, including residential coordination and travel logistics. The ideal candidate will be detail-oriented, dependable, and capable of handling multiple responsibilities in a dynamic environment.Key Responsibilities:Front Desk & Administrative Support
- Greet and attend to all visitors professionally and promptly
- Manage incoming calls and emails, redirecting or recording messages as needed
- Maintain visitor logs and meeting room schedules
- Keep the front desk area tidy and well-stocked with materials
- Support clerical duties including filing, photocopying, and supply tracking
Petty Cash & Courier Management
- Process and track petty cash disbursements with accurate records
- Manage incoming/outgoing courier items and ensure timely deliveries
Stationery, Inventory & Procurement
- Monitor and replenish office supplies
- Source cost-effective vendors and reconcile inventory
- Maintain clear asset tracking and labelling for all equipment
Hotel Reservations & Travel Coordination
- Manage hotel bookings and transport logistics for staff and guests
- Ensure cost-effective, confirmed, and well-documented travel arrangements
Vehicle & Logistics Oversight
- Schedule regular maintenance for company vehicles
- Ensure all documentation (insurance, licenses) are up-to-date
- Coordinate logistics for internal and vendor vehicles
Facilities & Property Management
- Supervise maintenance of office facilities, utilities, and generators
- Oversee DSTV, electricity purchases, and routine servicing
- Manage Librod and affiliated company properties across Lagos
Executive & Residential Support
- Handle repairs and logistics at the Managing Directors residence
- Schedule utility and service renewals (DSTV, generator, etc.)
- Arrange domestic and international travel logistics for the MD and family
Compliance & Confidentiality
- Enforce NDPR-compliant visitor access protocols and secure document handling
- Maintain compliance with internal audit and HSE regulations
QHSE (Quality, Health, Safety & Environment)
- Adhere to all safety protocols and participate in safety training
- Identify and report unsafe conditions proactively
Key Performance Indicators (KPIs):
- 100% visitor handling within 5 minutes of arrival
- 98% accuracy in meeting/travel logistics
- 100% petty cash record accuracy and timely reconciliation
- 0 missed utility/service renewals
- 90% satisfaction rate from departments and vendors
Qualifications & Requirements:
- Education: Bachelor’s degree in Business Administration, Office Management, or a related field
- Experience: 2-4 years in a similar role involving executive assistance or front desk management
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Records and document management (manual and digital)
- Understanding of procurement, travel, and logistics coordination
Core Competencies:
- Excellent verbal and written communication skills
- Exceptional organization and time-management abilities
- Strong attention to detail and problem-solving mindset
- High level of discretion and professionalism
- Ability to multitask and prioritize in a fast-paced environment
Benefits:
- Competitive salary package (350,000 400,000)
- Accommodation support (if applicable)
- Structured weekday schedule (weekends off)
- Professional work environment with career development opportunities
- Direct exposure to executive operations and interdepartmental coordination
How to Apply:Interested and qualified candidates should send their CV to: hiring@mysigma.ioEmail Subject Line: Application Front Desk/Admin Officer & Executive Assistant (Lekki)
Expected salary:
Location: Lekki, Lagos State
Job date: Wed, 27 Aug 2025 22:48:43 GMT