Job title: Human Resources and Administration Officer
Company: Danish Refugee Council
Job description: Human Resources and Administration OfficerSupervised byHuman Resources & Administration Team LeaderReporting toHuman Resources & Administration Team LeaderDuty StationAbuja, NigeriaArea of OperationNigeriaEmployment PeriodSix (6) months – renewableType of Contract (Expat/National/Trainee)NationalSalary & BenefitsNM- Band HIntroductionDanish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income-generating activities, and a wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable, and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.BackgroundDanish Refugee Council (DRC) has had an operational presence in Nigeria since 2015 and has experience working in 33 Local Government Areas (LGAs) across the BAY states and Northwest Nigeria (Sokoto and Zamfara). DRC provides life-saving assistance and protection to vulnerable, conflict-affected populations including IDPs, returnees, and host communities in the sectors of armed violence reduction, livelihoods, nutrition and food security, protection, shelter, and non-food items (NFI) and water, sanitation, and hygiene (WASH).The operational context in northeastern Nigeria remains challenging, as the ongoing conflict impedes conflict-affected communities’ access to what limited basic services are available, as well as DRC and other humanitarians’ access to persons of concern.PurposeTo provide Human Resources and Administration support in compliance with DRC’s and local guidelines and procedures. This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.Duties and Responsibilities:Documentation and filing:
- Ensure documentation is complete and filed in an impeccable manner for all recruitments done in Abuja. (Both hard files and soft copies).
- Ensure documentation and archiving of personnel files is kept up to date and in order.
- Support field offices in organizing their documentation and archives to be audit ready at all times.
Insurance:
- Act as focal point for insurance payments.
- Liaise with staff and insurance company on resolving issues.
- Escalate any insurance issues in a timely manner.
Contracts and People planning
- To send monthly reminders and anticipate actions on upcoming ends of contracts and future recruitment needs.
- To ensure that each employee has an updated job description
- To make sure staff have their contract extensions, End of contract notices at least a month in advance before expiry of their valid contract.
- Ensure staff contracts are extended on Dynamics in a timely manner; mange lifecycle of staff on Dynamics.
- To work with the staff contracts list and make sure it is always up to date on SharePoint
- Liaise with field HR&Admin staff to update casual worker data base and prepare related contracts
- To prepare all job offers and contracts.
- To prepare payroll for national employees
- To make sure the full contract process for national employees including contracts, extensions, addendums, and resignations is done
- To ensure that terms of employment for national employees are aligned with DRC Minimum standards, Nigeria Labor law and conventions and competitive.
- To ensure that Dynamics data for national staff is updated, this is position bands, employee IDs, contracts extensions
- To ensure the proper and exhaustive filing of all the staff documents both hard and soft copies.
- Prepare and submit required reports or/ trackers to the HR&Admin Team Leader monthly
- Ensure that records of all Human Resources related information is kept and sent on timely basis to relevant parties
- Hiring and terminating of national staff in dynamics system.
Performance, Learning and Development
- To make sure the performance management process is adhered to by all managers, staff and HR focal points
- Maintain a consolidated Country tracker for performance cycle in the KPI HR-Tool
- Timely Follow up with the focal HRs in area offices of probations objectives, evaluations performance objectives and appraisals
- Involve the HR&Admin Team Leader in complicated situations that a raise with the non-compliance to the cycle
- Share with managers and staff the available learning and development opportunities materials on DRC Intranet for development
- Support the HR&Admin Team Leader in coordinating the learning and development trainings including training on Code of Conduct, Confidentiality, Conflict of Interest, etc. as may be required.
- Ensure all performance records and trainings on performance management is updated in dynamics.
Visas Management and International Flight Management (Working in close collaboration with the Administration Officer)
- Create a folder for each staff or / visitor
- Collect all the necessary documents from the applicant for a particular visa type (VOA OR CERPAC)
- Have the letters signed by CD/Hoss to support the applications
- Submit applications immediately
- Share emails with the consultants on guidance and requirements for applications for each new application.
- Make sure of Aquent communication to the applicant on the timelines of the process, the required documents and how long the applicants will stay without their physical passport(s) if its application for CERPAC
- Follow up with the Consultant to make sure the visa (VOA) is received within five (05) working days.
- On receipt of the passport back, update the visas tracker
- Make sure to send the staff passport back to them only through fellow staff and not a courier
- Timely communications and follow up with staff on their visa’s renewals
The responsibilities listed above are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.Experience and technical competencies:Essential:
- A University degree in the field of university degree in Human Resource Management, Business Administration, or Social Science Degree specializing in Human Resources or equivalent profession.
- Minimum Three (03) years’ experience in Administration or Human Resources Management or Change Management or Organizational Development and other related fields specifically within the International NGOs, Embassies, UN Agencies and other similar sectors mid-management level.
- Knowledge of recruitment and previous experience within emergency contexts is a plus.
- Excellent command of Microsoft office. Previous experience working with an ERP System is an added advantage.
- Good understanding and working knowledge/experience of Human Resources Management principles, concepts & processes.
- Advanced English proficiency
- Knowledge of local languages
We offer:Contract length: Six (6) months, with the possibility of extension depending on funding availability.Workplace: Abuja, NigeriaStart date: When the right candidate is identified.Salary and conditions will be in accordance with the DRC National salary structure. This is contractually a national position for which local Nigerian terms and conditions apply.General Regulations:Application ProcessAre you interested? Then apply for this position online: www.drc.dk/about-drc/vacancies/current-vacancies. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.DRC provides equal opportunity in employment and prohibits discrimination in employment based on race, sex, color, religion, sexual orientation, age, marital status or disability.DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.However, all applicants shall take into consideration that DRC cannot offer an international work contract to a citizen of the country of assignment (in this specific case, Nigeria).Deadline: Applications close on the 22nd of July 2025 at midnight (GMT time).
Expected salary:
Location: Abuja, FCT
Job date: Tue, 15 Jul 2025 22:50:39 GMT