Job title: Operations Assistant – Yobe
Company: The Palladium Group
Job description: Operations Assistant (Yobe)The UK Support to Health transformation in Nigeria through the Lafiya Programme is a flexible, demand-led strategic partnership with the Nigerian Federal and targeted State governments designed to address equity, improve and sustain health outcomes for the most vulnerable States with the worst health statistics. The desired objectives of the programme included fostering an enabling environment for UHC policy reform and implementation, institutional management capacity building and health system strengthening. This required the full engagement and participation communities with a view to contributing to ending preventable maternal and new-born deaths. The programme operated at the Federal level; and geographically in five states of – Borno, Jigawa, Kaduna, Kano and Yobe. Following the ODA cuts, from 0.7% to 0.5% and the spend review handrails, the FCDO reprioritisation and business planning exercise beginning in the last quarter of 2020 and first quarter of 2021 the programme had to scale down some key interventions and consider reviewing the geographic scope going into the next financial years. The programme now focuses on contributing to two outcomes (1) Morbidity amongst women, new-borns, children, and adolescents significantly reduced in targeted states; and (2) Epidemic prone diseases transmission reduced, including improved plans and capacity for emergency preparedness and response in the targeted States:
- Output 1: Advocacy & Accountability – Leadership and Governance of primary health care services structures or planning and delivery teams are functional in targeted states (through partnership)
- Output 2: Adequate health workforce for primary health care including RMNCAH service delivery and BHCPF available and sustained in targeted states.
- Output 3: Health information management systems capacity to support decision-making for primary health care including RMNCAH and BHCPF service delivery in targeted states increased.
- Output 4: Health financing and public financial management to strengthen and sustain access to high quality and affordable primary health care in targeted states increased.
- Output 5: Health security and epidemic preparedness and response (EPR) plans developed and operationalized within the targeted states (by addressing social norms/behaviour change).
The Operations Assistant (Yobe) works closely with the Technical Team to support effective programme delivery through the provision of critically needed project management support. Whilst the objective remains effective and efficient delivery with a lean and fit-for-purpose team that ensures Value for Money in delivery, new and emerging responsibilities and associated tight timeframes required for delivery of the FCDO approved FY25/26 Workplan.The Operations Assistant (Yobe) will be a member of the Project Operations Team.Reports to: Finance & Admin CoordinatorLocation: The Operations Assistant (Yobe) will be based in Yobe.Primary Duties and Responsibilities:The Operations Assistant (Yobe) will:
- Work with the Technical Team to coordinate activities at the state level.
- Support with management of logistics for Staff, consultants and stakeholders.
- Support the FACO in administering project activity/staff travel advances.
- Ensure smooth operations at the Kaduna office and coordinate any travel logistic support required by the state team.
- Manage accommodation booking for Lafiya Programme events.
- Work with the security team by providing journey management updates as required.
- Provide initial review of all invoices/payment requests and initiate timely action in line with Project procedures/processes towards processing such payments.
- Assist in procurement, clarifying specifications, analyzing quotations, and seeking for approval, ensuring purchases are made according to approved specification, price, quantity, and quality inclusive.
- Provide cover in the event of the absence of the FACO from duty.
- Ensure office equipment and facilities are always in good working condition.
- Support in maintenance of fixed assets register by updating asset register, issue of asset movement for signing and approval, outdoor asset repair permission, etc.
- Ensure vehicle maintenance is done satisfactorily and in accordance with Palladium policies.
- In liaison with the FACO, ensure adequate maintenance of all Kaduna Office financial records.
Communicate pressing operations issues to the FACO for technical assistance and further directives.
- Any other related activities to be assigned by the FACO.
Required Qualifications:
- University Degree or its equivalent in Business Administration, Accounting, Project Management or Social Sciences
- Progressive office management and administration experience.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook), and familiarity with office equipment (Printers, Scanners and copiers).
- Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
- Excellent oral and written communication.
- Strong use of English and ICT.
- In-country working experience in Northern Nigeria or similar environments is desirable.
Key competencies and professional expertise required
- Track record of delivery in setting up and closure of operations functions of large programmes
- Ability to work independently as part of a team.
- Strong knowledge of inventory systems is highly desirable.
- Strong management and people handling skills.
- Ability to manage multiple tasks and deadlines.
Employment Type: Fixed TermCompensation Type: MonthlyOur company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Expected salary:
Location: Nigeria
Job date: Fri, 04 Jul 2025 22:02:42 GMT