Job title: Personal Assistant (Lekki)
Company: eRecruiter
Job description: Job Description:Our client is a reputable legal firm delivering outstanding legal services to a broad range of companies, private clients, and governments. They are currently looking to hire a Personal Assistant to provide dedicated support to a Partner; ensuring all secretarial and administrative tasks are handled efficiently and effectively.Responsibilities:Secretarial & Administrative Functions:
- Diary management: Managing the Partner’s electronic diary, handling the daily activities of the Partner. This includes handling phone calls, meetings, and appointments.
- Coordinating and scheduling daily agenda and to-do list, as well as weekly and monthly calendar appointments.
- Organising and sometimes attending meetings, taking minutes/notes and ensuring the Partner is well-prepared for meetings by organising meeting notes prior to such meetings.
- Taking dictation on various matters from Partner.
- Deputising for Partner, making decisions and delegating work to others in Partner’s absence.
- Representing Partner at events if necessary.
- Organising team building events as required.
- Organising and maintaining all personal and professional files, ensuring that a comprehensive filing system is in place.
- Filing, managing databases and handling correspondence.
- Drafting letters and emails for the Partner’s final approval; Keeping the Partner updated about the recent updates like emails, letters, and information of similar nature.
- Attending to and monitoring urgent enquiries and issues ensuring that they are brought to Partner’s direct attention and where necessary, referring matters to the appropriate manager for action.
- Organising and expediting flow of work, initiating follow up action where appropriate.
- Sourcing and ordering stationery, office equipment and provisions for the Partner.
- Proper management and arrangement of the Partner’s Library.
- Organising, maintaining, and managing the Partner’s office systems.
- Managing all incoming and outgoing correspondence, i.e., sort and read mail, draft responses, maintain network database, receive, and send overnight packages.
- Meeting and greeting Partners’ visitors at all levels.
- Maintaining confidentiality, recording, and filing system for partner’s office.
- Managing Partner’s children’s academic and social activities/schedules in Nigeria and overseas.
- Liaising with other members of staff, vendors, and clients.
- Administering established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.
- Reviewing statements, invoices, receipts, and charges for the Partner.
- Under Partner’s supervision, manage all household accounts payable and receivable, creating and managing monthly domestic expense reports and domestic staff salaries, and when required, managing external contractors’ schedules and expenses.
- When necessary, lead on and carry out background research, present findings and recommendations and produce documents, briefing papers and reports.
Other Functions:
- Attending meetings, participating in committees, and reporting to the Partner as needed/required.
- Coordinating and scheduling all local and overseas business and family vacation travel arrangements for Partner and occasionally, accommodation.
- Ordering and arranging payment of a variety of goods and services required by the Partner.
- Handling some personal work for the Partner including booking appointments for members of the Partner’s family.
- Handling and supervising other projects the Partner are involved in.
- Performing other related duties and responsibilities as directed.
- All other duties assigned from time to time.
Person Specification:
- Bachelor of Science or Arts (B.Sc. or BA) minimum
- Minimum of Four (4) years’ proven administrative experience.
- Ability to interact with top-level contacts with respect to highly sensitive and confidential information necessitating use of discretion and diplomacy.
- Ability to exercise discretion and judgment on key issues while assisting the Partner.
- Must be numerate and literate.
- Ability and willingness to work long hours.
- Ability to work weekends, where required to.
- Ability to work with minimal/no supervision.
- Ability to multitask with minimal or no errors.
- Ability to be a proactive thinker and an excellent problem solver.
- Flexibility and adaptability.
- Ability to manage multiple and rapidly changing priorities to meet the needs and expectations of the Partner.
- Ability to anticipate the Partner’s needs and collect or prepare information for review.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Knowledge Needs:
- Office administrative and management practices and procedures.
- Principles and practices of sound business communication.
- Correct English usage, including spelling, grammar and punctuation.
- Rules and regulations for the conduct of public meetings.
- Standard word processing, spreadsheet, graphics, and other software packages.
- Budgeting, record keeping, filing, and purchasing practices and procedures.
- MSOffice (Outlook, Word, Excel, and PowerPoint), Teams, Adobe Acrobat, and SharePoint.
Note: Only shortlisted candidates will be contacted.
Expected salary:
Location: Lekki, Lagos State
Job date: Wed, 18 Jun 2025 04:53:55 GMT
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