Job title: Personal Assistant to the Head of Operations Job at Proforce Limited
Company: Proforce Limited
Job description: Proforce Limited was incorporated in 2008 as a total defence solution provider specializing in armoured vehicles and personal protection. The company’s focus is on the delivery of confidence in protective mobility. We have developed a vibrant market for security and mobile protective products within Nigeria and Africa.We are recruiting to fill the position below:Job Position: Personal Assistant to the Head of Operations
Job Location: Ode Remo, Ogun
Employment Type: Full-time
Immediate Supervisor: Head, Operations
Department: Operations
Approved: Head, OperationsJob Summary
- The role holder will perform personalized administrative duties for senior management. Responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the Head, Operations.
- The Job holder will be required to effectively organize the daily itinerary and activities of the HOO to ensure smooth work flow.
Responsibilities
- Maintain and coordinate the HOO’s calendar, including scheduling meetings, appointments, and related arrangements.
- Typing, formatting, and editing reports, documents, and presentations.
- Forwards information by receiving and distributing communications; collecting and mailing correspondence;
- Keep the HOO informed of time-sensitive and priority issues, ensuring appropriate follow-up.
- Support the HOO’s efficiency and effectiveness in all aspects of his daily work routine
- Maintains office schedule by picking-up and delivering items
- Serve as a liaison between the HOO, managers, and other members of staff
- Answer and respond to phone calls; communicate messages and information to the HOO
- Ensure a clean workspace by getting the janitors to carry out routine cleaning exercise promptly.
- Carry out any other responsibilities as assigned by the HOO
KPI:
- task completion and feedback rate
- Proper management of work time and schedules
- Effective communication on all issues
- Discreet and diplomatic
- Excellent Interpersonal skill
- Proper documentation (physical and e-copies)
Working Relationship:
Internal:
- All Departments
Generic competencies:
- Excellent organizational skill
- Effective communication skill
- Time management skill
- Reporting skill
- Knowledge of Microsoft Office Packages
- Problem-solving skill
- Resourcefulness
- Customer Service Oriented
Requirements
- Bachelor’s Degree / HND in Business Admin, Secretariat Studies, Economics or any related course
- 1 year of maximum post-NYSC experience as a Personal Assistant, Office Assistant, Secretary, Receptionist or similar role.
Method of Application
Interested and qualified candidates should forward their CV to: using the Job Position as the subject of the email.
Expected salary:
Location: Nigeria
Job date: Sat, 22 Feb 2025 01:27:40 GMT