The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
We are recruiting to fill the position below:
Job Title: Secretary
Req Id: 2758
Location: Abuja (FCT)
Employment Type: Contract
Duration: 3 Years
Job Grade: GSA4
Directorate / Department: Education, Science, Technology & Innovation
Reports to: Executive Director
Purpose of Job
- To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.
Main Functions
- Provides timely operational support
- Implements operational activities as scheduled and report.
- Assists in the follow up on logistical arrangements, activity implementation and provision of updates.
- Prepares routine office communication and assists in compiling data and information for reporting purposes.
- Assists in the creation, improvement and maintenance of record and retrieval systems
- Follows up on provision and maintenance of office facilities and materials.
- Liaises effectively with internal and external stakeholders.
- Follows up meeting decisions and correspondence outcomes and ensure their implementation.
Specific Responsibilities
- Types and proof reads documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors;
- Drafts responses to routine correspondences for the signature of the supervisors;
- Receives guests/visitors/staff and provides them with basic information on relevant issues and procedures;
- Keeps an up to date diary of appointments for supervisors and other senior staff of the division;
- Keeps equipment in use in good condition and report on defects for maintenance and other necessary action;
- Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units
- Maintains a proper filing and recording system for all incoming and outgoing correspondences and documents;
- Answers and screens telephone calls/E-mail messages and ensures follow up with supervisors and partners;
- Performs reception services where required
- Performs any other relevant duty/responsibility assigned
Academic Requirements and Relevant Experience
- Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in a Government, public sector or international organization
- Candidates who are holder of Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies are required to have 2 years of relevant secretarial experience in a Government, public sector or international organization;
- Typing Speed: 50 words per minutes
Required Skills:
- Good computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
- Sound planning and organisational skills
- Good interpersonal skills
- Strong communication ability both orally and in writing
- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic or Spanish) and fluency in another AU language(s) is an added advantage
Leadership Competencies:
- Developing others…
- Flexibility
- Risk Awareness and Compliance
Core Competencies:
- Teamwork and Collaboration;
- Accountability awareness and Compliance
- Learning Orientation
- Communicating Clearly
Functional Competencies:
- Trouble shooting;
- Job Knowledge Sharing
- Task Focused;
- Continuous Improvement Awareness;
Languages:
- Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage
Tenure Of Appointment
- The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
- Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
Remuneration
- Indicative basic salary of US$ 12,834.00 (GSA4 Step 1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 22nd September 2025; 9:00 AM.
Note
- Candidates complete their profile using the African Union CV template, which is mandatory
- Candidates should fill out the CV correctly and upload it to the “Resume” tab of their profile.
- Only candidates who meet all job requirements and are selected for interviews will be contacted.
- Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor’s degrees (Bac+3), Master’s degrees (Bac+5) and any relevant certificate in line with the area of expertise.
- The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
- Candidates from least represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe., Seychelles, and Somalia.
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