Role Summary:Provide integrated administrative coordination, HR support, and financial oversight to ensure operational efficiency, documentation integrity, and compliance across the Foundation.

Key Responsibilities

Administration

• Maintain organizational, staff, vendor, and donor records.
• Coordinate internal documentation, scheduling, and procurement support.
• Ensure orderly, audit-ready filing systems.

Human Resources

• Support recruitment, onboarding, and staff documentation.
• Maintain attendance, leave, and performance records.
• Administer HR processes in line with internal policies and labor regulations.

Finance Oversight

• Track budgets and expenditures.
• Verify payment requests and supporting documents.
• Maintain financial records and support audits and donor reporting.
• Liaise with external accountants/auditors.

Compliance & Controls

• Enforce administrative and financial procedures.
• Flag irregularities and variances to the Executive Director.
• Support audit and donor compliance processes.

Qualifications

• Bachelor’s degree in Administration, HR, Accounting, or related field.
• 5+ years experience in NGO or structured organizational settings.
• Strong documentation, organization, and numerical tracking skills.

Key Competencies

• Attention to detail and confidentiality
• Process discipline and accountability
• Ability to operate in a lean, multi-task environment